These charts accompany our story Word 2010 cheat sheet. Click through to that story for detailed information on getting up and running with Word 2010.
If you've upgraded to Word 2010 directly from Word 2003, you'll probably have difficulty finding some of your favorite menu commands in the new Ribbon interface. Even Word 2007 users might have trouble finding one or two things in Word 2010. These quick reference charts can help.
We list the most commonly used Word 2003 commands and tell you where they are in both Word 2007 and Word 2010. They're listed here according to the menu on which they're found in Word 2003. We've also included keyboard shortcuts for all the commands. Most of them are the same in all three versions of Word; we've noted where they differ.
For a full listing of every menu and submenu item, see Microsoft's Office 2010 website.
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Table Menu | Window Menu
File menu
| Word 2003 location | Word 2007 location | Word 2010 location | Keyboard shortcut |
|---|---|---|---|
| File menu --> New | Office button --> New | File tab --> New | Ctrl-N |
| File menu --> Open | Office button --> Open | File tab --> Open | Ctrl-O |
| File menu --> Close | Office button --> Close | File tab --> Close | Ctrl-W |
| File menu --> Save |
Office button --> Save or Quick Access toolbar --> Save icon |
File tab --> Save or Quick Access toolbar --> Save icon |
Ctrl-S |
| File menu --> Save As | Office button --> Save As | File tab --> Save As | F12 |
| File menu --> Page Setup |
Page Layout tab --> Page Setup group (click dialog box launcher for more options) |
Page Layout tab --> Page Setup group (click dialog box launcher for more options) |
In Word 2003: Alt-F, U In Word 2007/2010: Alt-P, SP |
| File menu --> Print Preview | Office button --> Print --> Print Preview | File tab --> Print | Alt-Ctrl-I |
| File menu --> Print | Office button --> Print | File tab --> Print | Ctrl-P |
| File menu --> Recently Used Documents | Office button --> Recent Documents | File tab --> Recent | Alt-F |
Edit menu
| Word 2003 location | Word 2007 location | Word 2010 location | Keyboard shortcut |
|---|---|---|---|
| Edit menu --> Undo | Quick Access toolbar --> Undo icon | Quick Access toolbar --> Undo icon | Ctrl-Z |
| Edit menu --> Redo | Quick Access toolbar --> Redo icon | Quick Access toolbar --> Redo icon | Ctrl-Y |
| Edit menu --> Cut | Home tab --> Clipboard group --> Cut | Home tab --> Clipboard group --> Cut | Ctrl-X |
| Edit menu --> Copy | Home tab --> Clipboard group --> Copy | Home tab --> Clipboard group --> Copy | Ctrl-C |
| Edit menu --> Office Clipboard | Home tab --> Clipboard group dialog box launcher | Home tab --> Clipboard group dialog box launcher |
In Word 2003: Ctrl-C, Ctrl-C In Word 2007/2010: Alt-H, F, O |
| Edit menu --> Paste | Home tab --> Clipboard group --> Paste | Home tab --> Clipboard group --> Paste | Ctrl-V |
| Edit menu --> Paste Special | Home tab --> Clipboard group --> Paste --> Paste Special | Home tab --> Clipboard group --> Paste --> Paste Special |
In Word 2003: Alt-E, S In Word 2007/2010: Alt-E, S |
| Edit menu --> Paste as Hyperlink | Home tab --> Clipboard group --> Paste --> Paste as Hyperlink | File tab --> Options --> Customize Ribbon --> All Commands --> Paste as Hyperlink | Alt-E, H |
| Edit menu --> Select All | Home tab --> Editing group --> Select --> Select All | Home tab --> Editing group --> Select --> Select All | Ctrl-A |
| Edit menu --> Find | Home tab --> Editing group --> Find | Home tab --> Editing group --> Find | Ctrl-F |
| Edit menu --> Replace | Home tab --> Editing group --> Replace | Home tab --> Editing group --> Replace | Ctrl-H |
| Edit menu --> Go To | Home tab --> Editing group --> Find --> Go To | Home tab --> Editing group --> Find --> Go To | Ctrl-G |
View menu
| Word 2003 location | Word 2007 location | Word 2010 location | Keyboard shortcut |
|---|---|---|---|
| View menu --> Normal | View tab --> Document Views group --> Draft | View tab --> Document Views group --> Draft | Alt-Ctrl-N |
| View menu --> Web Layout | View tab --> Document Views group --> Web Layout | View tab --> Document Views group --> Web Layout | Alt-V, W |
| View menu --> Print Layout | View tab --> Document Views group --> Print Layout | View tab --> Document Views group --> Print Layout | Alt-Ctrl-P |
| View menu --> Reading Layout | View tab --> Document Views group --> Full Screen Reading | View tab --> Document Views group --> Full Screen Reading | Alt-V, R |
| View menu --> Outline | View tab --> Document Views group --> Outline | View tab --> Document Views group --> Outline | Alt-Ctrl-O |
| View menu --> Task Pane | The overall task pane is gone in Word 2007, but some dialog box launchers display task panes. | The overall task pane is gone in Word 2010, but some dialog box launchers display task panes. |
In Word 2003: Ctrl-F1 In Word 2007/2010: not available |
| View menu --> Toolbars | Word 2007 doesn't have toolbars. | Word 2010 doesn't have toolbars. |
In Word 2003: Alt-V, T In Word 2007/2010: not available |
| View menu --> Ruler | View tab --> Show/Hide --> Ruler | View tab --> Show/Hide --> Ruler | Alt-V, L |
| View menu --> Thumbnails | View tab --> Show/Hide --> Thumbnails | File tab --> Options --> Customize Ribbon --> All Commands --> Clear --> Thumbnails | Alt-V, B |
| View menu --> Header and Footer | Insert tab --> Header & Footer | Insert tab --> Header & Footer | Alt-V, H |
| View menu --> Footnotes | References tab --> Footnotes group --> Show Notes | References tab --> Footnotes group --> Show Notes | Alt-V, F |
| View menu --> Markup | Review tab --> Tracking group --> Show Markup | Review tab --> Tracking group --> Show Markup | Alt-V, A |
| View menu --> Full Screen | View tab --> Document Views group --> Full Screen Reading | View tab --> Document Views group --> Full Screen Reading | Alt-V, U |
| View menu --> Zoom |
Status bar --> Zoom Slider or View tab --> Zoom group --> Zoom |
Status bar --> Zoom Slider or View tab --> Zoom group --> Zoom |
Alt-V, Z |
File Menu | Edit Menu | View Menu | Insert Menu | Format Menu | Tools Menu | Table Menu | Window Menu
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